smartcaresentinel

From chaos, to clarity - from risk to confidence! We help manage Finances & prevent Frauds for your Care Home

Automate reconciliations. Stop payment errors. Gain real-time financial clarity with an end-to-end product built exclusively for care homes.

Built by Care Finance Experts, for Care Finance Teams

Ajay Narayan Baroliya, founder of SmartCare Sentinel, is a Sage and Xero certified accountant with extensive hands-on experience in UK care home financial operations at Care Concern Group. Witnessing the challenges of manual reconciliations, fragmented systems, and fraud risks firsthand, Ajay envisioned a unified platform integrating AI-powered automation, predictive analytics, and behavioral security. SmartCare Sentinel embodies a deep understanding of real care provider challenges, supported by NHS Digital alignment and Care England partnerships, positioning the UK at the forefront of Behavioral Financial Intelligence globally.

Why we created Smartcare Sentinel

Having worked with care-home finance and seen the burden of manual admin, late payments, staffing cost pressure and risk of errors — we realised care providers needed a smarter, safer, unified solution. That’s why we built SmartCare Sentinel.

Mission

SmartCare Sentinel was born from a simple belief: UK care homes deserve a finance system that understands their reality. Not generic accounting tools — but a platform built for the unique challenges of social care finance.

Vision

To become the standard finance-governance platform across UK care homes — helping providers stay financially stable, compliant, protected and efficient. Whether you run a single home or a multi-home group, we want to give you one reliable system for all finances.

How it works?

Quick Easy Flexible

We make it simple and efficient to get started on our platform without any learning curve!

Quick Onboarding - Upload your data

We have a quick onboarding wizard that lets you upload your data onto our system. We capture data points such as financials, occupancy, funding, payroll, invoices.

Let SmartCare Sentinel run the reconciliation

Matching funding, invoices, payroll and supplier payments instantly. Delivering insights & impactful action items.

Receive alerts & dashboard updates

Automatically matches NHS and local authority payments to invoices in minutes—not days. 95% auto-match rate, freeing your team to focus on exceptions only.

Use Dashboards & Export Reports

see cash flow, margin, cost-per-bed, occupancy vs funding, and ready-for-audit logs.

Features

Automated funding ↔ occupancy reconciliation

Stop manual admin and instantly match funding to occupancy.

Invoice, payroll & supplier payment matching

Ensure all payments are correct — avoid overpayments or mismatches.

Behavioural-AI fraud detection & alerts

Detect suspicious activity before it becomes a financial loss.

Real-time financial dashboard

See cash flow, costs per bed, staffing costs, supplier payments in one view.

Security & Compliance

Local Laws Adherence

Regular updates & compliance with UK data protection standards and European GDPR standards

Secure data storage & encryption

Secure data storage & encryption with latest cyber security technologies implemented

Access Management & Control

Role-based access controls and strict authentication

We used to manage everything on spreadsheets. SmartCare Sentinel put it all into one dashboard it’s transformed how we manage finances

-Home Administrator, 72-bed Nursing Home

SmartCare Sentinel cut our weekly admin time by more than half. We now reconcile funding, payroll, and supplier invoices in minutes, not hours.

-Registered Manager, 48 bed residential home

Within the first week the system flagged two invoice discrepancies we would have missed manually. The behavioural alerts alone make this tool worth it

-Financial Lead, Multi-Home Care Group

We successfully helped Woodlands Care Home with satisfying their pressing needs...

Our team diligently supported Woodlands Care Home to improve their processes. Lesley Stewart, the Care Home Manager awarded us with a value card complimenting us for our work and support.

Frequently Asked Questions

What makes SmartCare Sentinel™ different from generic accounting software?

Unlike standard tools, SmartCare Sentinel is built specifically for care homes. It automatically matches occupancy, funding, payroll, and supplier invoices — and uses behavioural-AI to detect payment errors or suspicious activity. It’s not just bookkeeping — it’s tailored financial governance for care providers.

Do we need to sign any long-term contract to try SmartCare Sentinel?

No. We offer pilot access so care homes can evaluate the platform without commitment. Our priority is ensuring the system works correctly with your workflows before you commit.

How secure is our data — and is the system GDPR compliant?

Data security and compliance are core to the design. All financial data is encrypted, access is role-based, audit logs track every action, and the platform adheres to UK data-protection standards.

What if we operate multiple care homes? Can we manage all from one dashboard?

Yes. SmartCare Sentinel supports multi-home groups or care providers with several sites, offering consolidated dashboards for group-level visibility while preserving per-home breakdowns.

What kind of support do you provide during setup and onboarding?

We assist with data import (funding records, payroll, invoices), set up your dashboard, provide a brief training session for your admin/finance staff, and offer support during the initial pilot period.

What if there are errors flagged by the system — who reviews them?

Alerts are sent to your designated finance/admin team. You review flagged items before approval, keeping you in full control, while the system provides oversight, traceability and governance.

How does pricing work? (or, If pricing not yet final) When will you provide pricing details?

We are finalising a subscription-based pricing model. For pilot users, we offer special early-access pricing. You can register interest via the “Request Demo / Contact Us” form and we will share a tailored quote